Managing Insurance Carrier Denials in Physician Groups

 Medical claim denials cut right at the jugular of a practice's financial success. The 2009 American Medical Association's (AMA) Heath Insurer Report Card indicated Medicare denials at 4% of all submitted claim lines, with private insurers averaging a 2.8% denial rate.

Sound like small potatoes? Let's look at the numbers: A group practice has 10 physicians, each generating $250,000 in net revenue per year. Accepting a loss of 3% is equivalent to slashing $75,000, assuming all claim line items have an equal value. In reality, higher dollar line items are denied most frequently which further inflates the total loss to the medical group.

 

Today, a medical practice's operating expenses often exceed 50% of its total revenue. With thin margins defining the financial success of a group practice, an aggressive denial management strategy is critical. Adopting such a strategy may sound complex and time consuming, however, a streamlined plan can establish a more efficient billing and collections process resulting in huge dividends.  Here are six easy steps to managing the process in your practice:

 

• Put someone in charge - This will be the responsible party who knows what to look for, where to look for it, and how to address the individual issues while keeping tabs on the big picture.

 

• Standardize the way denials are posted - Denials are often posted in a practice's Practice Management system simply as contractual adjustments, limiting opportunity to trend and correct issues.  Standardized posting procedures offer specific tracking mechanisms and allow generation of meaningful management reports that assist in identifying specifics of denied items.

 

• Create a denied claims log - Logging claim denials provides the ability to track claim numbers, dollar values, dates of resolution and corrective measures. Some practice management system software products can automate this process.  Where automation is not an option, it can be done manually.  Either way, the bottom line is - it should be done.

 

• Track denial reason codes - Are claims denied due to timely filing limitations? Are patients out of network?  Were services considered not medically necessary or non-covered?  Tracking denial reason codes allows a practice to understand the root cause of each denial, providing the opportunity to reduce denial occurrences.

 

• Take corrective measures ("close the loop") - Many claim denials are a result of operational oversights.  Unbundling, inadequate documentation, or even a mismatched age with a procedure code are all denial types that can be remedied by educating staff in coding and billing guidelines.  For example, slight changes to the office registration process could significantly reduce patient eligibility denials. Or perhaps physicians are ordering services without completing the patient's carrier requirements resulting in authorization denials.  In this scenario, physician education and procedural tweaking would decrease future denials and expedite payment.

 

• Embrace efficiency - If automation is available in the practice management system, use it.  Utilizing a paperless environment offers easier tracking and enhanced accountability options while reducing overhead.  Electronic tickler files can serve as an excellent denied claims log.  Also, most clearinghouses offer online access that allows monitoring of claims traffic.  In many cases, carriers provide electronic acknowledgement reports identifying receipt or rejection of claim batches.  In addition, claim scrubbing tools are frequently made available at the clearinghouse or payer level that identify denials and corresponding denial reasons.  Some clearinghouses offer "real time claims adjudication" where minor corrections can be made online (changes to an ICD-9 code or CPT code) for immediate resubmission of the rejected claim.

 

Unaddressed claim denials are as serious as the holes in the hull of a ship. Over time, revenue leakage will sink the entire vessel. By utilizing these easy steps, practices can increase the level of clean claim submissions resulting in elevated collection rates that assist in keeping the practice financially viable for many years to come.

CDHC Consumer - Directed Healthcare - Medical Billing News

ARE YOU READY?

(Part 1 of 2)

The burden of healthcare costs is clearly shifting away from contractual payers resulting in increased patient out of pocket expenses. Under Consumer-Directed Healthcare (CDHC), patients are held to higher deductibles and co-insurance amounts. . According to the Department of Treasury, an increasing number of employers are offering a CDHC plan option for their employees.

http://www.treas.gov/offices/public-affairs/hsa/pdf/fact-sheet-dramatic-growth.pdf 

This growth is already proving evident in increased account receivables in patient responsibility for many practices. Now is the time to consider this impact and address how CDHC is changing the billing and collections best pra ctices used to manage physician practices. Although practices vary by specialty, region, etc., there are some basics to consider as part of every action plan. These include but are not limited to, payer contracts, patient education, time-of-service (TOS) collection processes, and staff education.

Understanding the concept of High Deductible Health Plans (HDHPs) normally offered in conjunction with Health Savings Accounts (HSAs) is critical to the physician practice expecting to maintain strong cash flow and minimize bad dept. Participants in qualified HDHPs are incentivized by lower premiums as well as the ability to participate in tax-free HSAs. Proponents are hopeful this will cause consumers to manage their own healthcare budget dollars. If they are able to control their expenditures throughout the year, HSA funds are allowed to "roll-over," creating a build-up of monies to cover the higher deductibles, out-of-pocket expenses, and future medical costs during retirement. In general, an HSA account is treated much like a 401k with regard to penalties, i.e. withdrawal for non-medical expenses, increasing maximum tax-free contributions, and risk.

Treas.gov is a reliable source of basic information on HDHPs and HSAs as well as the statutory requirements under which they are administered.

http://www.treas.gov/offices/public-affairs/hsa/faq_basics.shtml#hsa2